ACCEPTING OR REJECTING THE POSITION:

When you obtain a student work position, the work acceptance agreement for the position will be mailed to the supervisor unless arrangements are made for you to receive the agreement in the Financial Aid Office.  If you wish to accept the position offered, please read and sign your work acceptance agreement and submit it to your work supervisor.  If rejecting the position, submit the work agreement to your supervisor or the Financial Aid Office immediately. 

TIME CARDS AND PAYCHECKS:

A schedule of the dates for submission of time cards to the Payroll Office and disbursement of checks to students is shown. If your time card is not submitted by the date indicated, you will not receive a check on the corresponding disbursement date. It is the student's responsibility to obtain the monthly time card from the supervisor, verify the hours worked, and sign the time card. If you do not receive your time card by the day prior to the Payroll Office due date, please contact your supervisor. He or she should contact the Financial Aid Office if it is missing. Late timecards must be delivered directly to the Payroll Office.  Students are not allowed to deliver time cards to the Payroll Office. If a student is asked to do so, the cards must be in a sealed envelope with the supervisor’s signature across the seal.

INCOME TAX INFORMATION:

Earnings from Work-Study/Scholarship positions are considered taxable income. Federal and state income taxes will be withheld based on the current W-4 forms on file in the Payroll Office.  New student workers should complete W-4 and VA-4 forms and delivery/ mail them to the Payroll Office in the University Service Center, P.O. Box 6906.  International students should see the section below.  Returning student workers should file W-4 and VA-4 forms only if you have been off the payroll for more than 18 months, have had a change in family status, or otherwise need to change the tax withholding.  All earnings and taxes withheld for U.S. citizens and resident aliens will be reported on a W-2 form and mailed to the permanent address of each student worker after the close of the calendar year.  For nonresident aliens, all earnings and taxes withheld will be reported on either a W-2 or a 1042-S form based on their individual tax treaty regulations and will be mailed to the address listed on their W-4 form or an address specified by the student.  

Compensation paid to students participating in the work programs may be exempt from FICA (Social Security) withholding taxes. To qualify for the exemption, a U.S. citizen or resident alien student  must be enrolled at least half-time. If you are scheduled to graduate this semester and are not enrolled half-time, you could be eligible for an exception. Please come by the Payroll Office in the University Service Center and pick up a "Tentative Graduate" form to be signed by your department dean.  For nonresident alien students to qualify for the exemption, they should be enrolled full-time.

I-9 COMPLETION:

On November 6, 1986, the Immigration Reform and Control Act of 1986 was signed into law. Since Radford University strictly complies with these requirements, you will be required to present documents to verify your identity and work eligibility in order to begin work. Acceptable documents are listed on the back page of the I-9 Form. In order to begin work, you must bring the completed I-9 Form (section 1) with you, along with the required documents on your first day of employment. No one will be allowed to work, until these documents have been verified. Failure to provide the necessary documents the first day, will result in termination of employment.

INTERNATIONAL STUDENTS:

All international students must meet with Rhonda Mah, International Tax Manager. She will assist you in completing Forms W-4, VA-4 and I-9. Please bring your passport, Form I-94 card, Form I-20, Form I-9 documents and social security card when you meet with her. Please call Ms. Mah at (540) 831-7020 for her office location or to set-up an appointment.

RADFORD UNIVERSITY ALCOHOL AND DRUG POLICY:

To comply with the Drug-Free Workplace Act of 1988, the Commonwealth of Virginia has developed a "Policy on alcohol and Other Drugs". In addition to the Drug-Free Workplace Act of 1988, the University as a recipient of federal funds, must comply with the requirements of the Drug-Free Schools and Communities Act Amendments. Both Acts require the dissemination of information to all salaried and wage faculty and staff, including student workers. The state policy no longer requires that a Certificate of Receipt be completed by the employee.

EVALUATION OF JOB PERFORMANCE:

Because the work program is very important, supervisors are required to complete evaluation forms on each of their student workers. These evaluations are done at the time of termination and at the end of the award period. They will become part of the students' permanent records and are used as a reference for future placements or work history inquiries.