TIME CARDS

Each semester is divided into four pay periods. In each pay period time cards will be mailed to the area supervisors on the TIME CARDS OUT date shown on the Payment Schedule (appendix A). At this time supervisors should review the time cards for correct information and the appropriate area budget code. Time cards you receive for students who are no longer working for you should be returned to the Financial Aid Office.

The Centralized Payroll System has required us to alter the current time cards. Partial hours must be reported in tenths rather than hundredths. It is suggested that students be encouraged to work partial hours in half-hour increments for simplicity in reporting hours. For areas who use a time punch clock, it is suggested that hours be rounded up to the nearest tenth of an hour.

Example: Hours worked: 20.75 hours Report as 20.8 hours.

All time cards must be completed and signed by the student and the supervisor. It is important that the students and supervisors confirm the number of hours reported on the time card before they sign the card. If the cards are not returned to the Payroll Office by the specified time and date, the students will not receive a check for that pay period but will be paid on the next payroll.

The time cards are checked in the Payroll Office and sent to the Computing Center in the lower level of McConnell library where a copy of the payroll is printed. One copy of the payroll is sent to the Financial Aid Office. The checks are written in Richmond and returned to the Student Accounts Office. The check disbursement dates are indicated on the Payment Schedule (see appendix A).

Accurate records of students' work hours should be kept by the supervisors. The hours are then transferred to the time cards on the last day of the pay period. Each supervisor should keep records for the entire year in the event there are questions concerning the hours students work.